A Brief Overview of IUID Registry Process

The Item Unique Identification (IUID) Registry is commonly known as the vital repository of IUID information. It has a critical role in the identification and classification of items that are at the disposal of the Department of Defense (DoD). Likewise, it also assists the DoD to find out the preliminary value of items during their acquisition, acquisition time, rightful custody and the marking process.

Unique Identification is a system designed and planned by the Department of Defense to differentiate one object easily from another through the entire life cycle process. The IUID has grown to become the most important part of the Department. The IUID has been useful to the DoD in capturing the value of items it buys, controlling these items during their use, and tracking counterfeiting of parts at regular intervals.

The IUID acts as a universal method of parts identification. It is the most significant element which assists the DoD to locate, control and value its assets frequently. Through its IUID policy, the Department of Defense has made it mandatory that all the qualifying items must be marked with two-dimensional Data Matrix which should be encoded with a Unique Item Identifier (UID).

As the DoD’s information systems have become more web-savvy, the IUID helps with financial integration, accountability systems, maintenance and life cycle visibility of the items that are stored within it. Aside from augmenting the quality of information available for management configuration, it will facilitate other important matters such as operational planning, logistics support and systems engineering. In short, The IUID Registry facilitates joint, paperless management of DoD property.

Procedure of Submitting Data in the IUID Registry

All the government manufacturing activities and commercial manufacturers ought to be registered with the Central Contractor Registration (CRR) system before registering with the IUID Registry. If you plan to conduct business with Government Furnished Property, you must submit data to the IUID Registry. The users have to register themselves to get their login credentials and access rights before using the Controlled Access portion of the IUID Registry. Also, you have to be a government employee or an U.S. Government Contractor with approval from the DoD Program Manager to receive login access to the IUID Registry.

Rules to Be Applicable for IUID Registry

• All items for which the Government’s unit acquisition cost is $5,000 or more when the Government’s unit acquisition cost is less than $5,000 and the requiring activity determines that permanent identification is required.

• Ensure the delivery of IUID data to the IUID Registry and marking of UIIs on items purchased by the Department of Defense (including those for foreign customers), consisting of new equipment, major modifications, reprocurements of equipment and spares, by issuing solicitations that include the clause at DFARS 252.211-7003 or by alternative implementation that will result in marking and registration no later than 30 days after receipt of materiel.

• Purchases initiated by the Department of Defense and executed through the General Services Administration or other federal agencies shall comply with the UID policy

• Modernize acquisition, logistics, and property management Automated Information Systems with UII requirements including use of the IUID Registry.