What is the Submission Process to IUID Registry?

What is IUID?

Unique Identification is a system devised and put in place by the Department of Defense (DoD) to distinguish one object from another throughout their life cycle process. The Item Unique Identification (IUID) helps the DoD capture the value of items it buys, control these items during their use, and track counterfeiting of parts over periods of time. IUID is an indispensable part of the DoD and acts as a universal method of parts identification.

Though its IUID policy, the Department of Defense has mandated that all the qualifying items must be marked with two-dimensional Data Matrix which should be encoded with a Unique Item Identifier (UID). Additionally, the Unique Item Identifier (UII) is regarded as the universally unique and permanent for the item during its entire cycle. IUID is the key which assists DoD to locate, control and value its assets again and again. Usually, UIIs are stored in the UID Registry with pedigree data associated with the item.

What is IUID Registry?

The IUID Registry is treated as the central repository for IUID information. It helps the DoD identify the type of the item, acquisition time, preliminary value during its acquisition, existing custody (whether it belongs to the government or contractor), and the marking process and other similar concerns.

As the DoD’s information systems have become progressively more web-savvy, the IUID will help with maintenance, integrating financial, accountability systems and life cycle visibility of the items that are stored within it. Aside from augmenting the quality of information available to configuration management, it will help in other important matters such as operational planning, logistics support and systems engineering. In addition, IUID Registry facilitates joint, paperless management of DoD property.

Process of Submitting Data To The IUID Registry

You must submit data to the IUID Registry if you are a contractor with Government Furnished Property, or if your contracts require IUID Registry. You must register yourself to acquire login credentials and access rights before using the Controlled Access portion of the IUID Registry. As well, you have to be a government employee or an U.S. Government Contractor with approval from the DoD Program Manager to receive login access to the IUID Registry. This means that all the government manufacturing activities and commercial manufacturers must be registered with the Central Contractor Registration (CRR) system before registration with the IUID Registry. It’s a very secure system and access is only granted to specific entities.

Things You Must Know About UID Nameplates and UID Labels

Brief info about UID Label

The Item Unique Identification (UID) label is mandatory for all individuals who need to be UID compliant. The UID label is used for all the Department of Defense’s (DoD) identification requirements and serialization tracking programs (SNTs). The UID Labels, UID tags and UID nameplates you use should last long under difficult conditions and should not wear away. Selecting the right UID label is extremely important for achieving UID compliance.

However, the UID labels or plates must meet MIL STD 130 code standards. There is however, a wide variety of materials to choose from. UID labelscan be made from stainless steel, polyester, aluminum or laser marked adhesive backed tape. ID-Integration.com can help you make a decision.

All companies requiring UID labels, UID nameplates, and Mil-Std 130M UID compliance can be described in three broad categories which are stated as follows:

Full Resource Medium-to-Large Size Companies –

These companies generally have all the available resources needed to fully implement Mil-Std 130M compliant labels and tags, UID verification and Wide Area Work Flow (WAWF) and UID registering processes. However, they still look for a UID partner that can help them choose appropriate UID equipment or process for their operation. These companies generally purchase stock UID labels and other parts from ID-integration.

Selective Resource Medium-to-Large Size Companies –

Although these companies have adequate resources to implement the necessary equipment and processes for complete Mil-Std 130 UID compliance, they choose to partner with a vendor that can offer UID labels and UID nameplates including on-demand and verification reports in a timely fashion.

Limited Resource Small-to-Medium Size Companies –

These companies have a Mil-Std 130 requirement but cannot afford to purchase thermal transfer printers, CO2 laser etching equipment or UID label verification equipment and qualified staff to cater to the UID orders. Therefore, they generally seek a reliable UID partner which can offer UID compliance labels, UID nameplates, verification reports and also a process to submit UID information to the WAWF and UID Registry. These companies generally require a full service solution from ID-integration. ID-integration takes care of and ensures complete UID compliance with all DoD standards.